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The books and payroll

The books, kept from the same record as the care.

Claims, payments and resident accounts become proposed journal entries. Your team reviews and posts them. Bills, bank statements and payroll hours close the loop in the same place.

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Balanceddebits equal credits, to the cent
Two peopleevery bill entered and approved separately
Federalovertime rules applied to the time clock
Year-endclose and 1099s from the year's entries
General ledger

Veridence drafts the entries. A person posts them.

Each claim month, each payment and each resident account entry is proposed as a draft. Only posted entries reach the trial balance, income statement and balance sheet.

  • A posted entry is reversed, never edited or deleted
  • A closed month takes no new entries
  • A month cannot close with drafts still in it
  • Cost centers named the way the cost report names them
The bookslive
Month end
ItemWhereStatus
Claims, service monthDraftTo post
Payments receivedDraftTo post
Bills approvedPostedComplete
Bank statementReconciledComplete
Sample data4 to post
Bills and the bank

Pay what was approved, match what cleared.

A bill is approved by someone other than who entered it, and the same invoice is entered once. Bank lines are matched one to one, by amount and date, and a person accepts each match.

  • Bills to pay with separate entry and approval
  • Bank reconciliation, with unmatched lines named
  • Vendor payments totaled for 1099s by year
  • Year-end close entered in the year's last month
Built into the record

Payroll preparation

Hours from the time clock

Regular, overtime, night and weekend hours for each person, each pay period.

Federal overtime

Weekly overtime, or the 8 and 80 rule where the building uses it, with differentials in the regular rate.

Approval before export

The person who prepared a period cannot approve it, and nothing is exported before approval.

Paid time off

Earned when a pay period is approved and taken a day at a time, never past the balance.

How it works

From the record to the books.

01

Activity recorded

Claims, payments, bills and hours, as they happen.

02

Entries drafted

Proposed journal entries, one per source.

03

Reviewed and posted

Your team posts, reverses or corrects.

04

Month closed

Statements produced from posted entries only.

Questions

About the books and payroll.

How does payroll work with our payroll provider?
Veridence prepares approved hours as a file your payroll provider imports. The provider's payroll register is then posted back to the books, so payroll and the ledger agree.
Does it work with our bank?
Yes. Your bank statement is reconciled against the books each month, line by line.
Which editions include the books?
The books and payroll preparation come with the Financial add-on, available in every edition.
Keep exploring

More of the platform

Billing and claimsThe claim, written from the recordLearn more →Revenue integrityGet paid for every day of careLearn more →Survey readinessKnow what a surveyor would cite, todayLearn more →

See your facility the way a surveyor will.

A short screen share with our team. We will walk through the daily view, a mock survey and month-end Triple Check, using sample data.

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